Project Manager

Responsibilities

• Review job information on new jobs.
• Confirm the job package is complete with site code, discounts, etc.
• Confirm that there is a clear understanding of the scope of work.
• Contact the customer to follow up after initial introduction from Coordinator.
• Review equipment list for compatibility and completeness.
• Review the location of critical equipment (control panels, annunciators, etc.)
• Obtain a copy of the Specs and read it thoroughly.
• Review Drawings and Jobsite. (Fire Marshal Approved Against Wilson Fire Equipment’s)
• Confirm location of critical equipment (inquire w/client if necessary).
• Confirm any variations in design from quote or estimate in the Turnover Meeting if there are any cost implications. Turnover Meeting involves Sales, Engineer and Project Manager.
• Confirm all necessary specification and code compliance requirements (hardhat, steel toe, etc.), parking restrictions, working hours, prevailing wage, billing requirements, etc.
• Confirm job schedule with client, if you have not received it from Project Coordinator. Critical dates in must be in writing.
• Approve Budget in a timely manner, typically a 24HR Turnover.
• Determine and maintain project scheduling.
• Maintain weekly contact with your customer.
• Layout preliminary schedule of installation showing rough-in, wire pull, device installation, start-up, and final test.
• Attend jobsite meetings when applicable.
• Get critical contact names and phone numbers such as electrical foreman, general contractor, etc.
• Visit jobsite at least once a week prior to WFE manning the job to keep up to date on job progress.
• Ensure that permit is obtained where required.
• Requisition project materials for the job.
• Plan Ahead
• Estimate and order materials for installation.
• Request purchases of projects as to “Just in Time” in order to improve cash flow.
• Coordinate with warehouse manager to stage equipment for job.
• Coordinate any changes in design or delivery with client prior to any changes. Also, notify any addicted WFE employee of the changes.
• Schedule Manpower
• Daily scheduling of work force
• in-house with other Project Managers and Project Coordinator
• Scheduling subcontractor work.
• Oversee quality standards of subcontractors.
• Approving Subcontract Cost
• Forecast installation requirements-adjust work force as needed.
• Fill out and approve time sheets every Monday
• Work overtime as approved (by Installation Manager) and necessary to meet job deadlines.
• Production
• Supervise and/or install system in a cost effective but quality manner.
• Maintain accurate job file including all correspondence, change orders, and up to date as-built drawings.
• Perform programming of system as needed, verifying that system will meet all code and specification requirements.
• Perform preliminary test and final test with AHJ and/or customer.
• Certify system as required by the State of Texas and local AHJ.
• Schedule and Perform customer training of the system as necessary. (With service tech)
• Turn in all as-built drawings, signed FMLs to Installation Admin Staff, programming disc., signoff sheets to Installation Manger at jobs end and update Navision/PM Sheet accordingly.
• Administration
• Track all in-progress jobs in PM Sheets
• Submittal Package to Customer
• Track labor and equipment costs for job.
• Track equipment order deliveries and notify PM.
• Coordinate returned equipment for credit from manufacturer.
• Submit billing information to accounting.
• Log bad equipment and list what’s wrong with it per job. Have warehouse manager sign it.
• Review job file at the end of the job for unpaid invoices.
• Close out; final payment and retainage, warranty letters, etc.
• Tools
• Keep jobsite tools and equipment secure.
• Maintain an accurate tool list for each individual Field Employee.
• WFE Company Trucks (Project Managers and Technicians)
• Maintain a clean vehicle at ALL times.
• Have all maintenance performed when needed such as tire rotation, oil changes, repairs, etc.
• Current with Monthly Truck Audits – log any damages right away.
• Miscellaneous
• Maintain good relationships with various contractors and customers.
• Bring job in at under budget.
• Look for ways to improve WFE’s efficacy and profit margin.

Technical Requirements

• Working knowledge of general industrial controls.
• Knowledgeable of industry manufacturers, distributors, and products.
• Be proficient in the use of computer programs: Windows, Microsoft Excel, Word.
• Excellent Organization skills
• Proficient in the understanding of NFPA 72, 12, 12A, 2001, the various building codes, and other applicable industry codes.
• Nicet Level II in “Fire Alarm Systems”
• Nicet Level II in “Special Hazards”
• State of Texas Fire Alarm Technician’s License
• State of Texas Class A Extinguisher License.