Administration Manager (Installation)

Installation Management Reporting

• Prepare, update, and maintain detailed Installation Manager reports, ensuring accuracy, consistency, and timeliness.
• Compile data related to installation progress, labor hours, project status, backlog, and performance metrics.
• Analyze trends and flag discrepancies or risks for leadership review.
• Distribute reports to executive leadership and department managers according to established schedules.
• Continuously improve reporting formats and processes to enhance clarity and decision-making.

ROCIP / OCIP Enrollment & Compliance

• Manage all ROCIP/OCIP enrollment documentation for installation projects.
• Validate subcontractor and employee eligibility and ensure all required forms, certifications, and payroll data are submitted on time.
• Coordinate with insurance providers, project owners, and internal safety teams to maintain compliance.
• Track enrollment deadlines and resolve enrollment issues proactively.
• Maintain organized electronic and physical records for audit readiness.

Sign Project Invoicing

• Oversee and process invoicing for sign installation projects, ensuring alignment with contract terms and project milestones.
• Coordinate with Installation Managers and Project Managers to verify job completion status and billable items.
• Review invoices for accuracy, proper coding, and documentation before submission to accounting or clients.
• Track outstanding invoices and assist with resolving billing discrepancies or delays.

Licensing & Certification Renewal Tracking

• Track and manage all installation-related licenses, certifications, registrations, and renewals at the local, state, and federal levels.
• Maintain a centralized license database with expiration dates and renewal requirements.